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Enterprise Console
For the Platform Admin.
Tenant-wide governance: every AI worker, integration, route, credential and approval, with a complete audit trail across the estate.
One login · three role-scoped portals · one governed runtime
The AI Workforce Operating System for UK enterprise.
VIAKA CORE puts AI workers to work on real tasks - reviewing invoices, triaging casework, drafting responses - with the same roles, approvals and audit trail you already apply to people. Admins govern the estate, owners run each workspace, and managers supervise their assigned AI workers, all from one secure login.
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Workspace Owner Portal
For the Head of Shared Services.
Run one workspace: manage its AI workers, monitor workload, approve decisions and export evidence - all inside a governed boundary.
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Line Manager Portal
For the Front-line Manager.
Supervise only your assigned AI workers: track their workload, chat with them, approve decisions and step in on exceptions.
VIAKA CORE v1.86 platform model
Built like an operating system. Ready for enterprise AI operations.
VIAKA CORE mirrors how UK enterprises already organise work: a tenant-wide Enterprise Console, workspace-owned operating surfaces, and line managers supervising day-to-day AI workforce operations.
The same identity, policy and evidence model spans all three portals. AI Assets, Workforce Nodes, Gateways, Integrations, Credential Profiles, knowledge packs, control gates and approvals all emit structured events into a tenant-wide audit bus.
IdentitySSO, role resolution, server-side RBAC.
PolicyInheritance, control gates, approvals.
RuntimeWorkflow execution and Integration routing.
EvidenceAudit event bus and evidence export.
OS runtimeVIAKA COREOne governed runtime · one policy spine · one audit bus
Backup / DR ServiceBackup and DR Service
Online18% load
98% health · 184ms
Queue WorkerQueue Worker
Online62% load
96% health · 194ms
Policy EnginePolicy Engine
Healthy42% load
96% health · 155ms
Frontend ConsoleEnterprise Console
Online24% load
99% health · 126ms
Identity / RBAC ServiceIdentity and RBAC Service
Online23% load
97% health · 98ms
Secret VaultSecret Vault
Healthy19% load
94% health · 104ms
API GatewayControl API Layer
Online38% load
97% health · 172ms
MariaDB DatabaseMariaDB Audit Store
Online31% load
98% health · 100ms
Observability AgentObservability Agent
Online29% load
95% health · 144ms
Runtime GatewayVIAKA Runtime
Online12% load
98% health · 129ms
Audit Event BusAudit Event Bus
Online34% load
96% health · 108ms
File StorageKnowledge and Evidence Store
Online36% load
95% health · 122ms
Shared login experience
One login. The right portal for every role.
VIAKA CORE does not ship as three separate applications. It ships as one platform with one identity model. The portal a user sees depends on the role assigned to them, and every action flows into the same tenant-wide audit bus.
1Single sign-onUser authenticates once with corporate identity or controlled enterprise login.
2Role resolutionVIAKA CORE resolves role and object-level assignments.
3Portal renderingMenus, actions and visible data are role-scoped.
Platform spine
AI Assets, Workforce Nodes and evidence are governed together.
✓AI Assets are reusable templates with policy and gateway bindings.
✓Workforce Nodes are deployed into workspaces with owners and line-manager assignment.
✓Control Gates and Approvals make high-risk execution auditable.
✓Trust Centre and Audit Log turn runtime activity into exportable evidence.
Security and governance boundary
Enforced on the server, not hidden in the UI.
Every permission is checked on the server, so hiding a button is never the thing keeping users out. Access to each workspace, AI worker, route and knowledge pack is granted by ownership and assignment - and any blocked attempt generates an audit event.
Role-scoped portals
Each role sees a different surface over the same platform. Admins govern the whole estate, owners run a single workspace, and managers supervise only the AI workers assigned to them - with shared routing and one audit trail underneath.
For Platform Admins, CIOs, CISOs and Heads of Risk
Govern the entire AI estate from one tenant-wide console.
The Enterprise Console is the board-level operating view of AI Assets, Workforce Nodes, Workflow Engine mappings, Integrations, Credential Profiles, Gateways, Gateway Broker route policies, Control Gates, Trust Centre and audit evidence.
What this role can do
✓Govern AI Assets and Workforce Nodes tenant-wide.
✓Manage workspaces, knowledge packs, Integrations, Credential Profiles, Gateways, Gateway Broker routes and Workflow Engine capability mappings.
✓Monitor Infrastructure, Runtime Observability, Trust Centre, Audit Event Bus, incidents and workflow execution evidence.
✓Administer users, settings, login sessions, backup/restore and RBAC diagnostics.
What this role cannot do
×Operate inside a workspace as if they were the Workspace Owner.
×Approve node-level decisions on someone else's behalf without an audit trail.
Enterprise ConsoleControl Plane
8 nodes liveFor Heads of Shared Services, COOs and operational owners
Run one workspace. Three live AI workers. One operational view.
The Workspace Owner Portal is a workspace-scoped command surface for operational ownership of deployed Workforce Nodes, workload, approvals and evidence inside a governed workspace boundary.
What this role can do
✓Manage deployed Workforce Nodes, assigned workflow workload and operational attention.
✓Operate workspace-scoped workflows and review assignment outputs.
✓Use AI Chat within the workspace boundary.
✓Approve workspace-level decisions and export workflow/audit evidence.
What this role cannot do
×Change tenant-wide policy.
×Manage other workspaces.
×Alter platform RBAC.
Workspace Owner PortalFinance Operations
3 nodesFor Finance Managers, HR Managers, Procurement Managers and Service Desk Leads
Manage your AI workforce like you manage your team.
The Line Manager Portal is a deliberately constrained operating view for managers of assigned Workforce Nodes, exceptions and approval decisions only.
What this role can do
✓View assigned nodes, workload, SLA, blocked items and escalations.
✓Use AI Chat with assigned Workforce Nodes.
✓Approve manager-scope workflow decisions in the Approvals Inbox.
What this role cannot do
×Manage workspace policy.
×See other managers' nodes.
×Change platform RBAC.
Line Manager PortalAssigned Nodes
ScopedChat
Governed AI Chat, not a separate AI tool bolted on the side.
Every conversation runs through the same Gateway Broker routing, RBAC entitlements and Audit Event Bus as the rest of the platform - integrated with the connectors your role actually permits, organised into folders and shared team projects, with anything that needs a human decision routed to Approvals.
Governed AI Chat - live view inside VIAKA.ai, showing enabled integrations and the active Gateway Broker route.
Governed
Every chat runs through the governed default AI Provider Gateway - the same routing, RBAC and audit trail as the rest of the platform, never a separate, ungoverned AI tool.
Fully Integrated
Chat reaches your real integrations - Excel, SharePoint, secure IMAP mailboxes, Xero and more - scoped to exactly what each user’s role permits, nothing more.
Team Projects
A shared chat surface for a whole workspace - shared folders, a shared Library and shared conversation history, routed through that workspace’s own Gateway Broker route.
Organise Chats
Folders, a Library for files, and a Recents view for anything not yet filed - conversations stay organised, and workspace chats can never cross into personal space.
Policy Enforced Usage
Capability access is checked on the server against each user’s RBAC entitlements, not just hidden in the interface - if a capability isn’t permitted, the request is blocked and logged.
Approvals
Anything that needs a human decision - a write, a gated capability - routes straight to the Approvals Inbox, scoped by role, with the outcome logged back into the same audit trail as everything else.
Sector alignment
One identity, one policy spine, one audit bus.
Government
Controlled AI support for casework, service operations, knowledge retrieval and policy-bound workflows.
Enterprise Console: CIO, CDIO, Head of Risk.
Workspace Owner: Director of Service Operations.
Line Manager: Casework Manager or Service Desk Lead.
Financial Services
Governed AI Assets for review, exceptions, compliance support and back-office productivity.
Enterprise Console: CISO, Head of AI Risk.
Workspace Owner: Director of Finance Operations.
Line Manager: Finance Manager or Operations Lead.
Legal and Assurance
Contract, policy and evidence workflows with review gates and accountable outputs.
Enterprise Console: General Counsel or Risk Lead.
Workspace Owner: Head of Legal Operations.
Line Manager: Contract Review Lead.
Large Enterprise
AI workforce coordination across HR, finance, procurement, operations and internal service teams, with Gateway Broker routing and audit evidence.
Enterprise Console: CIO or Group CTO.
Workspace Owner: Head of Shared Services.
Line Manager: Functional Team Manager.
Risk-led Functions
AI deployment with ownership, policy, approval and event evidence visible from day one.
Enterprise Console: Risk, Audit and Governance Admins.
Workspace Owner: Function Owner.
Line Manager: Control Owner.
Scale-up Operations
A repeatable model for moving from first deployment to a managed AI workforce portfolio.
Enterprise Console: Founder/CTO.
Workspace Owner: Operations Director.
Line Manager: Delivery Lead.
Deployment route · v1.86
Start controlled. Prove value. Scale with confidence.
The first deployment should produce measurable operational value, control evidence and a credible route to wider production use. v1.86 includes Gateway Broker routing, AI-capable Integration selection, output overlay/PDF evidence and secret scrubbing.
Who logs in
Portal
Deployment responsibility
Platform Admin / CIO / Risk Lead
Enterprise Console
Govern tenant-wide settings, Workflow Engine mappings, Gateway Broker routes, Credential Profiles, policy, control gates and evidence posture.
Head of Shared Services
Workspace Owner Portal
Own the deployment workspace, deployed Workforce Nodes, workload, assignment outputs and workspace-level approvals.
Line Manager
Line Manager Portal
Manage assigned Workforce Nodes, day-to-day approvals, exceptions and AI Chat boundaries.
1
Scope
Define workflow, users, data class, policy boundary, Integration routes and evidence success criteria.
2
Deploy
VIAKA prepares the tenant, portals, Workforce Node, Gateway Broker routes, Credential Profiles, policy and approval route.
3
Evidence
Export outcomes, exceptions, approvals, output overlay/PDF evidence and the board-ready scale case.
No customer-side deployment work
The buyer experience is simpler.
The shared-login model moves the conversation away from installation and towards workflow value, user roles, route governance, credential readiness, evidence and scale decision criteria.
How pilots work
Fixed scope, clear price.
A pilot is a fixed-scope engagement on a VIAKA-managed tenant: one workflow, defined users and agreed success criteria, set up front. No per-seat surprises and no platform build cost on your side. Talk to us for current pilot pricing.
Trust Centre posture · v1.86
The procurement page buyers need.
VIAKA CORE is positioned around UK data residency, identity, server-side RBAC, object-level access, Credential Profiles, Gateway Broker routing, output evidence and a documented compliance roadmap.
UK-hosted by default
Azure UK South / IONOS UK by default. No data leaves the UK without explicit customer opt-in.
Dedicated deployment tenant
Deployment phase: VIAKA-managed dedicated single-tenant per customer. Production: VIAKA-managed dedicated, shared multi-tenant, or customer-hosted options.
Server-side RBAC and route control
Production SSO via Microsoft Entra ID / Google Workspace. Controlled email/password access is available for early deployment review. Object-level access scoped by workspace, Workforce Node, Gateway, Credential Profile and knowledge-pack assignment.
Tenant-wide audit bus
Every material action across every portal emits a structured audit event. Workflow run outputs, overlays and PDFs use redacted runtime results so evidence can be reviewed without exposing credential payloads.
Documented assurance path
ISO 27001 Stage 1, Cyber Essentials Plus, NHS DTAC posture, DPIA support, DPA availability and EU AI Act record-keeping alignment.
Configurable provider estate
OpenAI is supported as the current AI route target, with gpt-4.1-mini available as a supported model and optional project/organisation fields. Other providers remain available per tenant roadmap and governance policy.
Security note
Enforced on the server, not hidden in the UI.
Permissions are checked on the server, so no one reaches anything by getting past the interface - if the platform says no, the action is blocked and logged. And secrets stay secret: API keys, tokens and credentials are stripped out before anything is shown on screen, saved, or exported to a PDF, so they never end up in your audit evidence.
Govern
The same evidence, six governance surfaces.
Policy Packs, the Approvals Inbox, Control Gates and the Audit Log sit alongside AI Assurance (Internal Audit of AI use and misuse) and the FOI Requests Manager (statutory Freedom of Information casework) - every one of them reading the same real evidence, not a separate silo.
AI Assurance and FOI Requests Manager - live case views inside VIAKA CORE.
Policy Packs
Policy packs governing AI output, approvals and data handling - bound to workspaces and Workforce Nodes.
Approvals Inbox
Decisions for gated AI actions, scoped by role: tenant, workspace, or manager.
Control Gates
Human-in-the-loop gates applied automatically to high-impact actions before they execute.
Audit Log
Tenant-wide, immutable evidence of every governed action - the Audit Event Bus every other Govern feature draws from.
AI Assurance
Internal Audit cases scoped strictly to AI use or misuse within the organisation - general use reviews and specific incidents.
FOI Requests Manager
Freedom of Information case handling for Public body tenants - deadlines, exemptions and evidence, in one workflow.
Company
VIAKA exists to make AI work accountable.
Enterprise AI adoption is moving faster than most operating models can govern. VIAKA CORE v1.86 gives organisations the structure to deploy AI workers with the same discipline they apply to human teams: ownership, permission, policy, Gateway Broker routing, credential readiness, approval and evidence.
AM
Andreas McLennan
Founder of VIAKA LTD and Lead Architect / Chief Designer for VIAKA CORE. The product is shaped by practical enterprise architecture experience across UK public sector, health-adjacent, local government and regulated delivery environments.
Who we are
VIAKA LTD is a UK-incorporated company building VIAKA CORE v1.86 as an AI Workforce Operating System for UK enterprise.
Why we built this
To let organisations move from ungoverned AI experimentation to managed AI workforce operations with clear roles, governed routes, Credential Profiles, evidence and control.
Get in touch
Build the first governed AI workforce deployment.
Use this page to request a deployment-readiness discussion, product walkthrough or technical trust review of the v1.86 governed runtime.
Open a live demo
Choose the portal you want to see.
The demo options open in a new tab and reflect the current v1.86 portal model.